Greenhouse (EMS)

The Greenhouse modules allow you to monitor, create, update, and retrieve the applications, candidates, jobs, job posts, offers, and prospects in your Greenhouse account.

Getting Started with Greenhouse

Prerequisites

The module dialog fields that are displayed in bold (in the Integromat scenario, not in this documentation article) are mandatory!

Connecting Greenhouse to Integromat

To connect your Greenhouse account to Integromat you need to obtain the API Key from your Greenhouse account and insert it in the Create a connection dialog in the Integromat module.

1. Log in to your Greenhouse account.

2. Click Settings > Dev Center > API Credential Management.

3. Click Create New API Key.

4. Enter the details as following and click Manage Permissions.

API TypeSelect or map the API type as Harvest.
Partner (if applicable)(Optional) Select or map the partner applicable for the API type.
DescriptionEnter (map) the details of the API key.

5. Copy the API key to your clipboard or store the API key in a safe place.

Select the permissions for the API key once you close this window.

6. Go to Integromat and open the Greenhouse module's Create a connection dialog.

7. Enter the details as follows:

Connection nameEnter a name for the connection
API KeyEnter the API key copied in step 5.

8. Click Continue.

The connection has been established.

Application

Watch Applications 

Triggers when an application is created, updated, deleted, or approved.

See the Setting Up Greenhouse Webhooks section to add the webhook to your Greenhouse account.

Webhook NameEnter (map) a name for the webhook.
ConnectionEstablish a connection to your Greenhouse account.
EventSelect or map the events you want to watch. For example, the application created.
Secret KeyEnter the secret key for the webhook. You can find the key at Settings > Dev Center > Web Hooks.

Search Applications

Lists applications and filters by criteria.

ConnectionEstablish a connection to your Greenhouse account.
StatusSelect or map the status of the application you want to search:
  • Active
  • Converted
  • Hired
  • Rejected
Job IDEnter (map) or search the Job ID whose applications you want to search.
Created BeforeEnter (map) the date to search the application created on or before the specified date.
Created AfterEnter (map) the date to search the application created on or after the specified date.
Last Activity AfterEnter (map) the date to search the applications whose last activity is on or after the specified date.
LimitSet the maximum number of applications Integromat should return during one execution cycle.

Add Application to Prospect

Creates a new application for a prospect by their ID.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) or search the User ID that is adding the applications to the prospect.
Prospect IDEnter (map) the Prospect ID to whom you are adding the job applications.
Job IDsAdd the Job IDs whose applications you want to add to the prospect profile.
Source IDSelect or map the Source ID of the application.
ReferrerAdd the referrer details:
Type
Select or map the referrer type:
  • Email
  • ID
  • Outside
Email
Enter (map) the referrer's email address.
ID
Select or map the referrer ID.
Outside
Enter (map) the details of the external referrer details.
Prospect Pool IDSelect or map the applicable Pool ID. For example, Talent Community.
Prospect Pool Stage IDSelect or map the applicable pool Stage ID. For example, In Discussion.
Prospect Owner IDSelect or map the assigned Owner ID for the prospect.
Prospect Department IDSelect or map the applicable Department ID for the prospect application.
Custom FieldsAdd the custom fields for the prospect:
Country
Select or map the country of the prospect.

Add Application to Candidate

Creates a new application for a candidate by their ID.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) or search the User ID that is adding the applications to the candidate.
Candidate IDEnter (map) the Candidate ID to whom you are adding the job applications.
Job IDsAdd the Job IDs whose applications you want to add to the prospect profile.
Source IDSelect or map the Source ID of the application.
ReferrerAdd the referrer details:
Type
Select or map the referrer type:
  • Email
  • ID
  • Outside
Email
Enter (map) the referrer's email address.
User ID
Select or map the referrer ID.
Outside
Enter (map) the details of the external referrer details.
AttachmentsAdd the attachments to the application:
TypeSelect or map the attachment type:
  • Resume
  • Cover Letter
  • Other
  • Take-Home Test
  • Offer Letter
  • Signed Offer Letter
Upload BySelect (map) the upload format:
  • URL
  • File
File NameEnter (map) the file name you want to attach.
URLEnter (map) the URL address of the attachment. You cannot add shareable links from cloud services such as Google Drive will result in a corrupted file. Please use machine accessbile URLs.
Content TypeEnter (map) the content type of the attachment. For supported content types, see here.

Custom FieldsAdd the custom fields for the candidate:
Country
Select or map the country of the candidate.

Add Attachment to Application

Uploads an attachment to an application by its ID.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) or search the User ID to whose application you want to add the attachment.
Application IDEnter (map) the Application ID to which you want to add the attachment.
TypeSelect or map the attachment type:
  • Resume
  • Cover Letter
  • Other
  • Take-Home Test
  • Offer Letter
  • Signed Offer Letter
Upload BySelect (map) the upload format:
  • URL
  • File
File NameEnter (map) the file name you want to attach.
URLEnter (map) the URL address of the attachment. You cannot add shareable links from cloud services such as Google Drive will result in a corrupted file. Please use machine accessbile URLs.
Content TypeEnter (map) the content type of the attachment. For supported content types, see here.

Candidate

Watch Candidates

Triggers when a candidate or prospect is created, updated, deleted, submitted an application, or another status is changed.

See the Setting Up Greenhouse Webhooks section to add the webhook to your Greenhouse account.

Webhook NameEnter a name for the webhook.
ConnectionEstablish a connection to your Greenhouse account.
EventSelect or map the event you want to watch. For example, Candidate/Prospect Updated.
Secret KeyEnter (map) the secret key available on the webhook page. You can find the key at Settings > Dev Center > Web Hooks.

Search Candidates

Lists candidates and filters by criteria.

ConnectionEstablish a connection to your Greenhouse account.
EmailEnter (map) the email address to search for the candidates whose 
StatusSelect or map the status of the application you want to search:
  • Active
  • Converted
  • Hired
  • Rejected
Job IDEnter (map) or search the Job ID whose candidates you want to search.
Created BeforeEnter (map) the date to search the candidates created on or before the specified date.
Created AfterEnter (map) the date to search the cnadidates created on or after the specified date.
Last Activity AfterEnter (map) the date to search the candidates whose last activity is on or after the specified date.
LimitSet the maximum number of candidates Integromat should return during one execution cycle.

Create a Prospect

Creates a new prospect.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) the User ID that is creating the new prospect.
First NameEnter (map) the prospect's first name.
Last NameEnter (map) the prospect's last name.
ApplicationsAdd the prospect's applications:
Job IDEnter (map) the Job ID to which you want to add the application for the prospect.
Prospect Department IDSelect or map the Department ID applicable for the job. For example, sales.
Prospect Office IDSelect or map the Office ID applicable for the job. For example, South, United States.
Prospect Pool ID
Select or map the Pool ID applicable for the job. For example, Talent Community.
Prospect Pool Stage ID
Select or map the Pool Stage ID applicable for the job. For example, In Discussion.
Prospect Owner ID
Select or map the Owner ID responsible for the prospect's job.
Source ID
Select or map the Source ID of the job application. For example, [Prospecting] Stack.
ReferrerAdd the referrer details:
Type
Select or map the referrer type:
  • Email
  • ID
  • Outside
Email
Enter (map) the referrer's email address.
ID
Select or map the referrer ID.
Outside
Enter (map) the details of the external referrer details.
CompanyEnter (map) the prospect's company details.
TitleEnter (map) the prospect's job title.
Activity Feed Notes
Add the prospect's activity note details:
User ID
Enter (map) the User ID to whose activity you want to add the note.
Body

Enter (map) the note text.
Visibility

Select or map the note visibility to other users:
  • Admin Only
  • Private
  • Public
Tags
Select the tags for the prospect.
Phone Numbers
Add the phone numbers of the prospect.
Value
Enter (map) the phone number.
Type
Select or map the phone number type. For example, work.
Email Addresses
Add the prospect's email addresses:
Value
Enter (map) the email address.
Type
Select or map the email address type. For example, work.
Social Media Addresses
Add the social media addresses of the prospect. For example, Facebook.
Website Addresses
Add the prospect's website URL addresses:
Value
Enter (map) the website URL address.
Type
Select or map the website type. For example, a company.
Addresses
Add the prospect's address:
Value
Enter (map) the address.
Type
Select or map the address type. For example, work.
Educations
Add the prospect's education details:
School IDEnter (map) the prospect's School ID.
Degree IDEnter (map) the prospect's Degree ID.
Discipline IDEnter (map) the prospect's Discipline ID. For example, Mathematics
Start DateEnter (map) the start date of the education course.
End DateEnter (map) the end date of the education course.
Employments
Add the prospect's previous employment details:
Company NameEnter (map) the company name.
TitleEnter (map) the prospect's job title.
Start DateEnter (map) the start date of the employment at the company.
End DateEnter (map) the end date of the employment at the company.

Recruiter Add the recruiter information:
Recruiter ID
Enter (map) the Recruiter ID assigned for the prospect.
Recruiter Email
Enter (map) the recruiter's email address.
CoordinatorAdd the coordinator information:
Coordinator ID
Enter (map) the coordinator ID  assigned for the prospect.
Coordinator Email
Enter (map) the coordinator's email address.
Custom FieldsAdd the custom fields for the candidate:
School NameSelect or map the prospect's school name.
DegreeSelect or map the prospect's degree.
DisciplineSelect or map the prospect's discipline.
Revelian Overall ScoreSelect or map the prospect's overall score in the course.
Assessment Start DateEnter (map) the start date of the job assessment.
Assessment Completion DateEnter (map) the end date of the job assessment.
BirthdateEnter (map) the prospect's date of birth.
ConsentSelect or map the consent type provided:
  • Consent Pending
  • Consent Given
  • Consent Declined
Consent DateEnter (map) the date the consent was provided by the prospect.
Consent Email AutomaticSelect whether the consent was provided automatically through email.
Consent Email Opened DateEnter (map) the date when the consent email was opened by the prospect.

Create a Candidate

Creates a new candidate.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) the User ID that is creating the new candidate.
First NameEnter (map) the candidate's first name.
Last NameEnter (map) the candidate's last name.
ApplicationsAdd the candidate's applications:
Job IDEnter (map) the Job ID to which you want to add the application for the candidate.
Prospect Department IDSelect or map the Department ID applicable for the job. For example, sales.
Prospect Office IDSelect or map the Office ID applicable for the job. For example, South, United States.
Prospect Pool ID
Select or map the Pool ID applicable for the job. For example, Talent Community.
Prospect Pool Stage ID
Select or map the Pool Stage ID applicable for the job. For example, In Discussion.
Prospect Owner ID
Select or map the Owner ID responsible for the candidate's job application.
Source ID
Select or map the Source ID of the job application. For example, [Prospecting] Stack.
ReferrerAdd the referrer details:
Type
Select or map the referrer type:
  • Email
  • ID
  • Outside
Email
Enter (map) the referrer's email address.
ID
Select or map the referrer ID.
Outside
Enter (map) the details of the external referrer details.
CompanyEnter (map) the candidate's company details.
TitleEnter (map) the candidate's job title.
Activity Feed Notes
Add the candidate's activity note details:
User ID
Enter (map) the User ID to whose activity you want to add the note.
Body

Enter (map) the note text.
Visibility

Select or map the note visibility to other users:
  • Admin Only
  • Private
  • Public
Tags
Select the tags for the candidate.
Phone Numbers
Add the phone numbers of the candidate.
Value
Enter (map) the phone number.
Type
Select or map the phone number type. For example, work.
Email Addresses
Add the prospect's email addresses:
Value
Enter (map) the email address.
Type
Select or map the email address type. For example, work.
Social Media Addresses
Add the social media addresses of the candidate. For example, Facebook.
Website Addresses
Add the candidate's website URL addresses:
Value
Enter (map) the website URL address.
Type
Select or map the website type. For example, a company.
Addresses
Add the candidate's address:
Value
Enter (map) the address.
Type
Select or map the address type. For example, work.
Educations
Add the candidate's education details:
School IDEnter (map) the candidate's School ID.
Degree IDEnter (map) the candidate's Degree ID.
Discipline IDEnter (map) the candidate's Discipline ID. For example, Mathematics
Start DateEnter (map) the start date of the education course.
End DateEnter (map) the end date of the education course.
Employments
Add the candidate's previous employment details:
Company NameEnter (map) the company name.
TitleEnter (map) the candidate's job title.
Start DateEnter (map) the start date of the employment at the company.
End DateEnter (map) the end date of the employment at the company.
Recruiter Add the recruiter information:
Recruiter ID
Enter (map) the Recruiter ID assigned for the candidate.
Recruiter Email
Enter (map) the recruiter's email address.
CoordinatorAdd the coordinator information:
Coordinator ID
Enter (map) the coordinator ID  assigned for the candidate.
Coordinator Email
Enter (map) the coordinator's email address.
Custom FieldsAdd the custom fields for the candidate:
School NameSelect or map the candidate's school name.
DegreeSelect or map the candidate's degree.
DisciplineSelect or map the candidate's discipline.
Revelian Overall ScoreSelect or map the candidate's overall score in the course.
Assessment Start DateEnter (map) the start date of the job assessment.
Assessment Completion DateEnter (map) the end date of the job assessment.
BirthdateEnter (map) the candidate's date of birth.
ConsentSelect or map the consent type provided:
  • Consent Pending
  • Consent Given
  • Consent Declined
Consent DateEnter (map) the date the consent was provided by the prospect.
Consent Email AutomaticSelect whether the consent was provided automatically through email.
Consent Email Opened DateEnter (map) the date when the consent email was opened by the candidate.


Update a Candidate

Updates a candidate by their ID.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) the User ID that is creating the new candidate.
Candidate IDEnter (map) the Candidate ID whose details you want to update.
First NameEnter (map) the candidate's first name.
Last NameEnter (map) the candidate's last name.
ApplicationsAdd the candidate's applications:
Job IDEnter (map) the Job ID to which you want to add the application for the candidate.
Prospect Department IDSelect or map the Department ID applicable for the job. For example, sales.
Prospect Office IDSelect or map the Office ID applicable for the job. For example, South, United States.
Prospect Pool ID
Select or map the Pool ID applicable for the job. For example, Talent Community.
Prospect Pool Stage ID
Select or map the Pool Stage ID applicable for the job. For example, In Discussion.
Prospect Owner ID
Select or map the Owner ID responsible for the candidate's job application.
Source ID
Select or map the Source ID of the job application. For example, [Prospecting] Stack.
ReferrerAdd the referrer details:
Type
Select or map the referrer type:
  • Email
  • ID
  • Outside
Email
Enter (map) the referrer's email address.
ID
Select or map the referrer ID.
Outside
Enter (map) the details of the external referrer details.
CompanyEnter (map) the candidate's company details.
TitleEnter (map) the candidate's job title.
Activity Feed Notes
Add the candidate's activity note details:
User ID
Enter (map) the User ID to whose activity you want to add the note.
Body

Enter (map) the note text.
Visibility

Select or map the note visibility to other users:
  • Admin Only
  • Private
  • Public
Tags
Select the tags for the candidate.
Phone Numbers
Add the phone numbers of the candidate.
Value
Enter (map) the phone number.
Type
Select or map the phone number type. For example, work.
Email Addresses
Add the prospect's email addresses:
Value
Enter (map) the email address.
Type
Select or map the email address type. For example, work.
Social Media Addresses
Add the social media addresses of the candidate. For example, Facebook.
Website Addresses
Add the candidate's website URL addresses:
Value
Enter (map) the website URL address.
Type
Select or map the website type. For example, a company.
Addresses
Add the candidate's address:
Value
Enter (map) the address.
Type
Select or map the address type. For example, work.
Educations
Add the candidate's education details:
School IDEnter (map) the candidate's School ID.
Degree IDEnter (map) the candidate's Degree ID.
Discipline IDEnter (map) the candidate's Discipline ID. For example, Mathematics
Start DateEnter (map) the start date of the education course.
End DateEnter (map) the end date of the education course.
Employments
Add the candidate's previous employment details:
Company NameEnter (map) the company name.
TitleEnter (map) the candidate's job title.
Start DateEnter (map) the start date of the employment at the company.
End DateEnter (map) the end date of the employment at the company.
Recruiter Add the recruiter information:
Recruiter ID
Enter (map) the Recruiter ID assigned for the candidate.
Recruiter Email
Enter (map) the recruiter's email address.
CoordinatorAdd the coordinator information:
Coordinator ID
Enter (map) the coordinator ID  assigned for the candidate.
Coordinator Email
Enter (map) the coordinator's email address.
Custom FieldsAdd the custom fields for the candidate:
School NameSelect or map the candidate's school name.
DegreeSelect or map the candidate's degree.
DisciplineSelect or map the candidate's discipline.
Revelian Overall ScoreSelect or map the candidate's overall score in the course.
Assessment Start DateEnter (map) the start date of the job assessment.
Assessment Completion DateEnter (map) the end date of the job assessment.
BirthdateEnter (map) the candidate's date of birth.
ConsentSelect or map the consent type provided:
  • Consent Pending
  • Consent Given
  • Consent Declined
Consent DateEnter (map) the date the consent was provided by the prospect.
Consent Email AutomaticSelect whether the consent was provided automatically through email.
Consent Email Opened DateEnter (map) the date when the consent email was opened by the candidate.

Add a Candidate Note

Adds a note to the candidate by their ID.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) or search the User ID on whose behalf you want to add the note for the candidate.
Candidate IDEnter (map) the Candidate ID to which you want to add the note.
User IDEnter (map) or search the User ID who is adding the note for the candidate.
BodyEnter the note text.
VisibilitySelect or map the option as to who can view the note:
  • Admin Only
  • Private
  • Public

Add Attachment to Candidate

Uploads an attachment to a candidate or prospect by their ID.

ConnectionEstablish a connection to your Greenhouse account.
On behalf of User IDEnter (map) or search the User ID on whose behalf you want to add the attachment for the candidate.
Candidate IDEnter (map) the Candidate ID to which you want to add the attachment.
TypeSelect or map the attachment type:
  • Admin Only
  • Resume
  • Cover Letter
Upload BySelect or map the file by:
  • URL
  • File
File NameEnter (map) the file name of the attachment.
URLEnter (map) the 
ContentEnter (map) the content of the file.
Content TypeSelect or map the content-type of the attachment. For supported content types, see here.

Job

Watch Jobs

Triggers when a job is created, updated, approved, or deleted.

See the Setting Up Greenhouse Webhooks section to add the webhook to your Greenhouse account.

Webhook NameEnter a name for the webhook.
ConnectionEstablish a connection to your Greenhouse account.
EventSelect or map the event you want to watch:
  • Job Created
  • Job Updated
  • Job Approved
  • Job Deleted
Secret KeyEnter (map) the secret key available on the webhook page. You can find the key at Settings > Dev Center > Web Hooks.

Watch Job Posts

Triggers when a job post is created, updated, deleted or a job interview stage is deleted.

See the Setting Up Greenhouse Webhooks section to add the webhook to your Greenhouse account.

Webhook NameEnter a name for the webhook.
ConnectionEstablish a connection to your Greenhouse account.
EventSelect or map the event you want to watch:
  • Job Post Created
  • Job Post Updated
  • Job Post Deleted
  • Job Interview Stage Deleted
Secret KeyEnter (map) the secret key available on the webhook page. You can find the key at Settings > Dev Center > Web Hooks.

Watch Offers

Triggers when an offer is created, approved, updated, or deleted.

See the Setting Up Greenhouse Webhooks section to add the webhook to your Greenhouse account.

Webhook NameEnter a name for the webhook.
ConnectionEstablish a connection to your Greenhouse account.
EventSelect or map the event you want to watch:
  • Offer Created
  • Offer Updated
  • Offer Approved
  • Offer Deleted
Secret KeyEnter (map) the secret key available on the webhook page. You can find the key at Settings > Dev Center > Web Hooks.

Search Jobs

Lists jobs and filters by criteria.

ConnectionEstablish a connection to your Greenhouse account.
StatusSelect or map the status of the job you want to search:
  • Open
  • Closed
  • Draft
Department IDSelect or map the Department ID whose jobs you want to search.
Office IDSelect or map the Office ID to search for the jobs that match the specified ID. 
Requisition IDEnter (map) the Requisition ID to search for the jobs that match the specified ID.
Opening IDEnter (map) the Opening ID to search for the jobs that match the specified ID.
External Department IDEnter (map) the External Department ID to search for the jobs that match the specified ID.
Created BeforeEnter (map) the date to search the application created on or before the specified date.
Created AfterEnter (map) the date to search the application created on or after the specified date.
Updated BeforeEnter (map) the date to search the application updated on or before the specified date.
Updated AfterEnter (map) the date to search the application updated on or after the specified date.
LimitSet the maximum number of jobs Integromat should return during one execution cycle.

Search Job Posts

Lists job posts and filters by criteria.

ConnectionEstablish a connection to your Greenhouse account.
Live Job PostsSelect whether you want to search only the live job posts.
Active Job PostsSelect whether you want to search only the active job posts.
Created BeforeEnter (map) the date to search the application created on or before the specified date.
Created AfterEnter (map) the date to search the application created on or after the specified date.
Updated BeforeEnter (map) the date to search the application updated on or before the specified date.
Updated AfterEnter (map) the date to search the application updated on or after the specified date.
LimitSet the maximum number of job posts Integromat should return during one execution cycle. The default value is 10.

List Approval Flows

Lists approval flows by the job ID.

ConnectionEstablish a connection to your Greenhouse account.
Job IDEnter (map) or search the Job ID whose approval flow details you want to list.
LimitSet the maximum number of approval flows Integromat should return during one execution cycle. The default value is 10.

Get a Job

Retrieves the details of a job by its ID.

ConnectionEstablish a connection to your Greenhouse account.
Job IDEnter (map) or search the Job ID whose details you want to retrieve.

Get a Job Post

Retrieves the details of a job post by its ID.

ConnectionEstablish a connection to your Greenhouse account.
Job Post ID Enter (map) or search the Job Post ID whose details you want to retrieve.

Other

Make a Harvest API Call

Performs an arbitrary authorized Harvest API call.

ConnectionEstablish a connection to your Greenhouse account.
URL

Enter a path relative to https://harvest.greenhouse.io For example: /v1/applications For the list of available endpoints, refer to the Greenhouse API Documentation.

Method

Select the HTTP method you want to use:

GET
to retrieve information for an entry.

POST
to create a new entry.

PUT
to update/replace an existing entry.

PATCH
to make a partial entry update.

DELETE
to delete an entry.

HeadersEnter the desired request headers. You don't have to add authorization headers; we already did that for you.
Query StringEnter the request query string.
BodyEnter the body content for your API call.

Example of Use - Get Offers

The following API call returns all the offers from your Greenhouse account:

URL:
/v1/offers

Method:
GET

Matches of the search can be found in the module's Output under Bundle > Body
In our example, 20 offers were returned:


Setting Up Greenhouse Webhooks

1. In the Integromat, open any Watch module, enter the details as mentioned in the respective module descriptions, click Save and copy the URL address to your clipboard. Click OK and save the trigger.


2. Go to your Greenhouse account. Click Settings > Dev Center > Web Hooks > Web Hooks. 

3. Enter the details as follows:

Name of this webhookEnter the webhook name.
WhenSelect or map the event for which you want to receive the triggers.
Endpoint URLEnter (map) the URL address copied in step 1.
Secret KeyEnter (map) the secret key for the webhook. (Optional) You can use your account password.
Error recipient mailEnter (map) the email address to which you want to send the errors.
DisabledSelect Yes to enable the webhook.

4. Click Create Web hook.

You have successfully added the webhook.


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