Google Sheets

Version Latest

This is the documentation for the new Google Sheets app.
Here is the documentation for the legacy Google Sheets (legacy) app.

Getting Started with Google Sheets

Prerequisites

  • A Google account
  • Integromat Google Sheets extension (optional - required for instant triggers)

In order to use Google Sheets with Integromat, it is necessary to have a Google account. If you do not have one, you can create a Google account at accounts.google.com.

Connecting Modules Using the Google Account Sign In

To connect Google Sheets to Integromat, you must connect your Google account to Integromat. To do so, follow the general instructions for Connecting to services.

When you click the Continue button, Integromat will redirect you to the Google website where you will be prompted to grant Integromat access to your account.

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Confirm the dialog by clicking the Allow button.

Connecting Instant Triggers (Perform a Function, Watch Changes) Using the Integromat Google Sheets Add-on

In order to use instant triggers, the Integromat add-on must be installed in your spreadsheet and a connection between the Integromat module and Google Sheets must be established.

Integromat Add-on Installation

1. Open the spreadsheet where you want to install the extension.

2. Go to Add-ons -> Get add_ons...

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3. Search for the Integromat add-on.

4. Click on the +Free button to install the Integromat add-on.

5. Click on the Allow button to grant access rights.

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6. The Integromat add-on is now installed.

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Connecting the Instant Trigger Module to a Google Sheets Spreadsheet

1. Copy the provided webhook address to the clipboard and click OK.

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2. Open your spreadsheet.

3. Open the Integromat add-on settings.

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4. Paste the webhook URL you have copied in step 1 to the Webhook URL field in the Watch Updates settings section or Perform a Function section, depending upon which module you are using.

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5. Click the Save button to save the changes in the Integromat add-on.

Did you know?

You can find over 100 predefined Google Sheets sample templates at www.integromat.com/en/templates/google-sheets.

Triggers

Watch Rows

Retrieves values from every newly added row in the spreadsheet.

The module retrieves only new rows that have not been filled in before. The trigger will not process an overwritten row.
ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the spreadsheet that contains the sheet you want to watch.
SheetSelect the sheet you want to watch for a new row.
Table contains headersSelect whether the spreadsheet contains the header row. If the Yes option is selected, the module doesn't retrieve the header row as output data and variables in the output are then called by the headers. If the No option is selected, the module also retrieves the first table row, and the variables in the output are then called simply A, B, C, D, etc.
Row with headersEnter the range of the header row, e.g. A1:F1.
Value render option

Formatted value

The values in the reply will be calculated and formatted according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is 1.23 and A2 is =A1 and formatted as currency, then A2 will return  "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return "=A1".

Date and time render option

Serial number

Instructs date, time, datetime, and duration fields to be outputted as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (to the left of the decimal) counts the days since December 30th, 1899. The fractional portion (to the right of the decimal) counts the time as a fraction of the day. For example, January 1st, 1900 at noon would be 2.5. 2 because it's 2 days after December 30th, 1899, and .5 because noon is half a day. February 1st, 1900 at 3 pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).
LimitSet the maximum number of results that Integromat will work with during one execution cycle.
Please Note: If the worksheet contains a blank row, no rows after the blank row will be processed!

Perform a Function

Integromat allows you to use the custom function INTEGROMAT in Google Sheets similarly to built-in functions like AVERAGE, SUM, etc. It allows you to perform the function in Integromat and return the result back to the sheet. The function INTEGROMAT accepts as many parameters as you need.

How to perform a custom function?

You can simply use the function like built-in functions in Google Sheet.

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Create a new scenario with the following modules:

  • Perform a Function - the module receives the parameters passed to the function
  • Perform a Function - Responder - the module returns the result of the function execution back to the sheet

 

Webhook URL

Establish a connection to the spreadsheet using the Integromat add-on.

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Perform a Function Example

Sample sheet

The Total - EUR amount SUM will be converted, according to the current exchange rate, to the Total - USD amount and will be inserted into the desired field using Integromat.

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1. Create a scenario. Use the following modules:

Google Sheets > Perform a Function, Currency > Convert an Amount between Currencies, Google Sheets > Perform a Function - Responder

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Google Sheets > Perform a Function

Generate a webhook and paste it into the Integromat add-on in Google Sheets.

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Currency > Convert an Amount between Currencies

Converts the mapped EUR amount to USD.

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Google Sheets > Perform a Function - Responder

Inserts the converted amount into the sheet cell.

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2. Run the scenario

3. Enter the INTEGROMAT function into the desired cell to load the converted amount.

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When the user changes the amount, the INTEGROMAT function re-calculates the Total - USD according to the current exchange rate:

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Watch Changes

This module watches for changes in all the cells of a spreadsheet. It means that when you update numerous cells in one row, one-by-one, Integromat will then receive multiple updated events.

The module only watches for changes made in the Google Sheets app by the user. Script executions and API requests do not trigger this module.
The module does not watch for newly added rows to the sheet.
WebhookEstablish a connection to the spreadsheet using the Integromat add-on.

Actions

Add a Row

Adds a row to a sheet.

ConnectionEstablish a connection to the spreadsheet using your Google account.
ModeSelect whether you want to select the spreadsheet and sheet manually or by mapping.
Manual mapping is useful, for example, when a new spreadsheet is created in an Integromat scenario and you want to add data into the newly created spreadsheet directly in the scenario.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to add a row to.
ValuesEnter (map) the desired cells of the row you want to add.
Value input option

User entered

The values will be parsed as if the user typed them into the UI. Numbers will remain numbers, but strings may be converted to numbers, dates, etc., following the same rules that are applied when entering text into a cell via the Google Sheets UI.

Raw

The values the user has entered will not be parsed and will be stored as-is.

Insert data option

Insert rows

Rows are inserted for the new data.

Example

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What happens when the Insert rows option is selected (the Add a Row module is executed 3 times):

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Overwrite

The new data overwrites the existing data in the areas where it is written. (Note: adding data to the end of the sheet will still insert new rows or columns so the data can be written.)

Example

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What happens when the Overwrite option is selected (the Add a Row module is executed 3 times):

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Clear a Cell

Deletes a value from a specified cell.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to delete a cell from.
CellEnter the ID of the cell you want to delete, e.g. A5.

Clear a Row

Deletes values from a specified row.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to delete data from.
Row number
Enter the number of the row you want to delete, e.g. 23.

Update a Cell

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
CellEnter the ID of the cell you want to update, e.g. A5.
Value
Enter the new value.
Value input option

User entered

The values will be parsed as if the user typed them into the UI. Numbers will remain numbers, but strings may be converted to numbers, dates, etc., following the same rules that are applied when entering text into a cell via the Google Sheets UI.

Raw

The values the user has entered will not be parsed and will be stored as-is.

Delete a Row

Deletes a specified row.

To delete multiple rows based on filter criteria please see the Deleting Multiple Rows section.
ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to delete a row from.
Row number

Enter the number of the row you want to delete, e.g. 23 or map the number from a preceding module, e.g. Search Rows.

Perform a Function - Responder

This module is to be used together with the Perform a Function module.

Response typeSelect whether you insert text or a number into the sheet.
ValueMap the value from the previous module you want to insert into the sheet.

Add a Sheet

Creates a new sheet in a selected spreadsheet.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
Properties

Title

Enter the name of the new sheet.

Index

Enter the sheet position. The default is 0 (places the sheet in the first place).

Get a Cell

Retrieves a value from a selected cell.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet that contains the cell you want to retrieve data from.
CellEnter the ID of the cell you want to retrieve data from, e.g. A6.

Create a Spreadsheet

ConnectionEstablish a connection to the spreadsheet using your Google account.
TitleEnter the name of a new spreadsheet.
Locale

The locale of the spreadsheet in one of the following formats:

  • an ISO 639-1 language code such as en,

  • an ISO 639-2 language code such as haw, if no 639-1 code exists,

  • a combination of the ISO language code and country code, such as en_US.

Recalculation interval

The amount of time to wait before volatile functions are recalculated:

On change

Volatile functions are updated upon every change.

On change and every minute

Volatile functions are updated upon every change and every minute.

On change and hourly

Volatile functions are updated upon every change and hourly.

Time zoneSelect the time zone of the spreadsheet.
Number format

Select the default format of all cells in the spreadsheet.

TEXT Text formatting, e.g  1000.  12
 NUMBER Number formatting, e.g,  1,000.12 
 PERCENT Percent formatting, e.g  10.  12%
 CURRENCY Currency formatting, e.g  $1,000.12 
 DATE Date formatting, e.g  9/26/2008 
 TIME Time formatting, e.g  3:59:00 PM 
 DATE time Date+Time formatting, e.g  9/26/08 15:59:00 
 SCIENTIFIC Scientific number formatting, e.g  1.  01E+03
SheetsAdd sheets to the new spreadsheet.

Update a Row

This module allows you to change the cell content in a selected row.

ConnectionEstablish a connection to the spreadsheet using your Google account.
Mode

Select whether you want to select the spreadsheet and sheet manually or by mapping.

Manual mapping is useful, for example, when a new spreadsheet is created in the Integromat scenario and you want to add data into the newly created spreadsheet directly in the scenario.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to update a row in.
Row numberEnter the number of the row you want to update.
ValuesEnter (map) the values in the desired cells of the row you want to change (update).
Value input option

User entered

The values will be parsed as if the user typed them into the UI. Numbers will remain numbers, but strings may be converted to numbers, dates, etc. following the same rules that are applied when entering text into a cell via the Google Sheets UI.

Raw

The values the user has entered will not be parsed and will be stored as-is.

Delete a Sheet

Deletes a specified sheet from a spreadsheet.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect or map the Google spreadsheet that contains the sheet you want to delete.
SheetSelect or map the sheet you want to delete.

Make an API Call

Allows you to perform a custom API call.

ConnectionEstablish a connection to the spreadsheet using your Google account.
URL

Enter a path relative to https://sheets.googleapis.com/v4/.
For example: /spreadsheets/{{spreadsheetID}}.

For the list of available endpoints, refer to the Google Sheets API Documentation.
Method

Select the HTTP method you want to use:

GET
to retrieve information for an entry.

POST
to create a new entry.

PUT
to update/replace an existing entry.

PATCH
to make a partial entry update.

DELETE
to delete an entry.

HeadersEnter the desired request headers. You don't have to add authorization headers; we already did that for you.
Query StringEnter the request query string.
BodyEnter the body content for your API call.

Example of Use - Get Spreadsheet

The following API call returns specified spreadsheet details.

URL:
/spreadsheets/{{spreadsheetID}}

Method:
GET

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The result can be found in the module's Output under Bundle > Body:

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Searches

Search Rows

Searches rows using the filter options.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to search the rows in.
Table contains headersSelect whether the spreadsheet contains the header row. If the Yes option is selected, the module doesn't retrieve the header row as output data and variables in the output are then called by the headers. If the No option is selected, the module also retrieves the first table row, and variables in the output are then called simply A, B, C, D, etc.
Filter

Set the filter for the row to be searched by.

Set filter values. You can also use logical operators, AND/OR in order to specify your selection.

Example:

In the following dialog, the row which contains the number 1 or 2 in the "column2" column will be searched.

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Field TypeSelect or map the field type to search the rows that match the specified type:
  • Date
  • Number
  • String
Value render option

Formatted value

The values in the reply will be calculated and formatted according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return  "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return "=A1".

Date and time render option

Serial number

Instructs date, time, datetime, and duration fields to be output as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (to the left of the decimal) counts the days since December 30th 1899. The fractional portion (to the right of the decimal) counts the time as a fraction of the day. For example, January 1st 1900 at noon would be 2.5. 2 because it's 2 days after December 30th 1899, and .5 because noon is half a day. February 1st 1900 at 3 pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

 

Get Range Values

Retrieves range content.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to get the range content from.
RangeEnter the range you want to get, e.g. A1:D25.
Table contains headers

Row with headers

Enter the range of the table headers, e.g. A1:F1. If you leave the field empty, Integromat will suppose that the header is in the first row of the specified range.

 

Value render option

Formatted value

The values in the reply will be calculated and formatted according to the cell's formatting. Formatting is based on the spreadsheet's locale, not the requesting user's locale. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return  "$1.23".

Unformatted value

The values will be calculated, but not formatted in the reply. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return the number "1.23".

Formula

The values will not be calculated. The reply will include the formulas. For example, if A1 is  1.23  and A2 is =A1 and formatted as currency, then A2 will return "=A1".

Date and render option

Serial number

Instructs date, time, datetime, and duration fields to be output as doubles in "serial number" format, as popularized by Lotus 1-2-3. The whole number portion of the value (to the left of the decimal) counts the days since December 30th 1899. The fractional portion (to the right of the decimal) counts the time as a fraction of the day. For example, January 1st 1900 at noon would be 2.5. 2 because it's 2 days after December 30th 1899, and .5 because noon is half a day. February 1st 1900 at 3 pm would be 33.625. This correctly treats the year 1900 as not a leap year.

Formatted string

Instructs date, time, datetime, and duration fields to be outputted as strings in their given number format (which is dependent on the spreadsheet's locale).

 

Search Rows (Advanced)

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect the Google spreadsheet.
SheetSelect the sheet you want to search the rows in.
Query

Searches rows using Google Charts Query Language. The language is similar to SQL and it is possible to make complex queries. Unfortunately, the response doesn't contain IDs of returned rows. Due to Google Charts, the service is intended for data visualization where the row numbers aren't needed. You can find more information about the query language in the documentation.

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List Sheets

Retrieves a list of all sheets in a spreadsheet.

ConnectionEstablish a connection to the spreadsheet using your Google account.
SpreadsheetSelect or map the Google spreadsheet you want to retrieve sheets from.

Usage Limits

If the error 429: RESOURCE_EXHAUSTED occurs, you have exceeded the API rate limit.

The Google Sheets API has a limit of 500 requests per 100 seconds per project, and 100 requests per 100 seconds per user. Limits for reads and writes are tracked separately. There is no daily usage limit.

See more details at developers.google.com/sheets/api/limits.

 

Tips & Tricks

Deleting Multiple Rows

To delete multiple rows based on filter criteria use the Search Rows module linked to the Delete a Row module as on the following example:

1. Add the Search Rows module and Delete a Row module to the scenario.

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2. Let's assume that you have a table where you need to delete all rows where column A equals to Y.

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3. Open Search Rows module settings and set the fields as follows:

Filter

A Equal to Y

Sort order

Descending

Order by

Row number

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Make sure that Sort order and Order by fields are set as above, otherwise, values will not be deleted correctly from the table!

4. Add the Delete a Row module to the scenario and connect it to the Search Row module.

5. Map the Row number item from the Search Rows module to the Delete a Row module's Row number field.

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6. Run the scenario to delete values that match the filter criteria from the sheet.

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How to Get Empty Cells from a Google Sheet

Use the Search Rows (Advanced) module & use this formula to get empty columns.

select * where E is null

Here "E" is the column & "is null" is the condition. You can create a more advanced query using Google Query Lang

Add a Button in a Sheet to Run a Scenario

  1. In Integromat, insert the Webhook > Custom webhooks module/trigger into the scenario and configure it (see Webhooks).
  2. Copy the webhook's URL.
  3. Execute the scenario.
  4. In Google Sheets, choose Insert > Drawing... from the main menu bar.
  5. Click the Text box icon:
  6. Design a button and click the Save and Close button in the top-right corner:
  7. The button will be placed in your worksheet. Click the three vertical dots in the button's top-right corner:
  8. Choose Assign script... from the menu.
  9. Enter the name of your script (function). For example, runScenario and click OK:
  10. Choose Tools > Script editor from the main menu bar.
  11. Insert the following code:
    • The name of the function must correspond to the name you specified in step 9.
    • Replace the https://hook.integromat.com/xxx...xxxURL with the webhook's URL you copied in step 2.
      function runScenario() {
      UrlFetchApp.fetch("https://hook.integromat.com/xxx...xxx");
      }
  12. Press Ctrl+S to save the script file, enter a project name, and click OK.
  13. Switch back to Google Sheets and click your new button.
  14. Grant the required authorization to the script:

  15. In Integromat, verify that the scenario has successfully executed.

Storing Dates in a Spreadsheet

If you store a Date value in a spreadsheet without any formatting,

it will appear as text in ISO 8601 format in the spreadsheet. However, Google Sheets formulas or functions that work with dates do not understand this text. E.g. formula =A1+10 will display the following error:

To help the GS to understand the date, format it with the formatDate() function. The correct format passed to the function as the second argument depends on the spreadsheet's locale settings. Choose FileSpreadsheet settings from the main menu to verify/set the locale:

Once you have verified/set the proper locale, determine the corresponding date and time format by choosing Format ▶ Number from the main menu. The format is displayed next to the Date time menu item:

To compose the correct format that should be passed to the formatDate() function, refer to the list of tokens for date/time formatting.

The following example shows the use of M/D/YYYY HH:mm:ss format for the United States locale:

Exploiting Google Sheets Functions

If you miss a built-in function, but it is featured by Google Sheets, you may exploit it: see Using Functions, section Exploiting Google Sheets functions

Posting and Getting Images from Google Sheets

When getting an image from Google Sheets, first make sure you enter the image as a formula. For example:=IMAGE("https://i.ytimg.com/vi/MPV2METPeJU/maxresdefault.jpg") making use of the =IMAGE(...)

mceclip0.png

After you have done so, open the Google Sheets module (e.g. Watch Rows, Search Rows, Get a Cell) and select the Show advanced settings. Then select the Formula option in the Value render option field 



The output will be as shown below:

 

Then you can extract the URL using the replace function.



The output will be just the URL. 

To be able to post an image, make sure to enter the =IMAGE(...) formula that will be used in the cell and then enter the Image URL address.

mceclip1.png

 

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