Google Drive

The Google Drive modules enable you to monitor, search, create, update, delete, and manage your files, folder, or shared drives in your Google Drive.

Getting Started with Google Drive

Prerequisites

  • A Google account

In order to use Google Drive with Integromat, it is necessary to have a Google account. If you do not have one, you can create a Google account at accounts.google.com/signup.

The module dialog fields that are displayed in bold (in the Integromat scenario, not in this documentation article) are mandatory!

Connecting Google Drive to Integromat

To connect your Google Drive account to Integromat as a G Suite user (Business Gmail account) follow the general instructions for Connecting to services.

After you click the Continue button, Integromat will redirect you to the Google website where you will be prompted to grant Integromat access to your account:

2020-06-01_15_52_59-Sign_in_-_Google_Accounts.png

Here, allow access by clicking the Allow button. Afterwards, you will be redirected back to the Integromat scenario. Now, you can continue creating your scenario.

 

If you are @gmail.com or @googlemail.com user you need to create an OAuth client on the Google Cloud Platform in order to obtain Client ID and Client Secret.
For step-by-step instructions on how to create the OAuth client (and obtain Client ID and Client Secret) please refer to the Connecting Integromat To Google Services Using a Custom OAuth Client documentation or see the video tutorial below.

To find out whether you are G Suite user or @gmail user please see the Google API restrictions (Do I have a G Suite account? section) article.


File/Folder

Watch Files In a Folder

Retrieves file details when a file is added or modified in the specified folder.

In order to retrieve the Share Link and Web Content Link, please use the Get a Share Link module.
To download a retrieved file, please use the Download a File module in your scenario.
ConnectionEstablish a connection to your Google Drive.
Watch FilesSelect whether you want to watch new files in the folder (By Created Time), or modified files (By Modified Time).
Choose a Drive

Select whether you want to watch files in one of the following locations:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Select the Folder to be WatchedNavigate to the folder you want to watch.
File Types to Watch

Select file type to filter watched files by.

Limit

Set the maximum number of files Integromat will return during one execution cycle.

Watch All Files

Retrieves file details when a file in your Google Drive is added or modified.

In order to retrieve the Share Link and Web Content Link, please use the Get a Share Link module.
To download a retrieved file, please use the Download a File module in your scenario.
ConnectionEstablish a connection to your Google Drive.
Watch FilesSelect whether you want to watch new files in the folder (By Created Time), or modified files (By Modified Time).
Choose a Drive

Select whether you want to watch files in one of the following locations:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
File Types to Watch

Select file type to filter watched files by.

Limit

Set the maximum number of files Integromat will return during one execution cycle.

Watch Folder

Retrieves folder details when a new folder is created or the existing one is modified.

ConnectionEstablish a connection to your Google Drive.
Watch FilesSelect whether you want to watch new folders (By Created Time), or modified folders (By Modified Time).
Choose a Drive

Select whether you want to watch folders in one of the following locations:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Choose a FolderNavigate to the folder you want to watch for the folders.
Limit

Set the maximum number of folders Integromat will return during one execution cycle.

Search for Files/Folders

Searches for files or folders based on search criteria.

ConnectionEstablish a connection to your Google Drive.
Choose a Drive

Select the location where you want to search for files or folders:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Choose a FolderNavigate to the folder you want to search for the files or folders.
RetrieveSelect whether you want to search for files, folders, or both.
Search

Select the type of the search you want to perform.

  • Search within file/folder names
  • Fulltext search
  • Enter custom search query
Query

Enter the query (differs based on the search type selected in the Search field above).

Search within file/folder names

Enter a part of the file name or full file name (including the suffix) you want to search.

Select whether you want to search exact term or search the file/folder name that contains the entered term in the Search Options field below.

Fulltext search

 

Enter any search term you want search in your Google Drive.

Enter custom search query

Enter the custom search query. For more details, please refer to the Search for Files section of this article.

Add the folder selected above to the query
Searches for the folder n the parents collection. This finds all files and folders located directly in the folder selected above.

Limit

Set the maximum number of files or folders Integromat will return during one execution cycle.

Download a File

Downloads a file from your Google Drive.

ConnectionEstablish a connection to your Google Drive.
Choose a Drive

Select the location where you want to download a file from:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Enter a File IDSelect whether you want to enter (map) the file ID manually or select the file using the menu.
File IDEnter (map) the file ID of the file you want to download.
Convert Google Documents/Spreadsheets/Slides/Drawings Files to FormatSelect the file type of the file you want to download and target file type you want convert to the file to.

 

Create a File From Text

Creates a file in the selected Google Drive folder.

ConnectionEstablish a connection to your Google Drive.
Choose a Drive

Select the location where you want to create the file at:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
New Text File LocationSelect the target location where you want to create the new file.
File NameEnter the name for the new file.
File ContentEnter the plain text content of the new file.
Convert the File to Google Docs DocumentEnable this to set the file's mimeType to application/vnd.google-apps.document instead of text/plain.

Create a Folder

Creates a folder in the specified location.

ConnectionEstablish a connection to your Google Drive.
Choose a drive

Select the drive where you want to create the folder:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
New Folder LocationSelect the target location where you want to create the new folder.
New Folder's NameEnter the name for the new folder.
Share FolderIf enabled, the folder is shared to anyone with the link of the folder (Web View Link). Otherwise the Web View Link works for the owners only.
TypeSelect permission for the folder. A permission grants a user, group, domain, or the world access to a folder hierarchy.
RoleSelect the role to define what users can do with a file or folder. For the list of  operations users can perform for each role please refer to the Roles documentation.

Upload a File

Uploads a file to your Google Drive.

ConnectionEstablish a connection to your Google Drive.
Enter a Folder ID

Select whether you want to enter (map) the folder ID manually or select the folder using the menu.

Folder IDEnter (map) the folder ID of the folder you want to upload the file to.
New File NameEnter the new file name if you want to change the name of the file.
Source FileMap the file you want to upload from the previous module (e.g. HTTP > Get a File or Dropbox > Get a file), or enter the file name and file data manually.

Update a File

Updates a file's metadata or content.

ConnectionEstablish a connection to your Google Drive.
Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

File IDEnter (map) the File ID of the file you want to update.
New Updated File NameEnter the new file name if you want to change the name of the file.
File DescriptionEnter the new file description.
Change File ContentEnable this option to change the file content. The new file must have the same mimeType as the original file.
Source FileMap the file you want to upload from the previous module (e.g. HTTP > Get a File or Dropbox > Get a file), or enter the file name and file data manually.

Move a File/Folder to Trash

Moves a file or folder to the trash.

ConnectionEstablish a connection to your Google Drive.
Enter a File/Folder ID

Select whether you want to enter (map) the file or folder ID manually or select the file or folder using the menu.

Select File/Folder

Select whether you want to move the file or folder to the trash.

File ID / Folder IDEnter (map) the File ID (or folder ID) of the file (or folder) you want to move to the trash.

Delete a File/Folder.

Permanently deletes a file or folder.

ConnectionEstablish a connection to your Google Drive.
Enter a File/Folder ID

Select whether you want to enter (map) the file or folder ID manually or select the file or folder using the menu.

Select File/Folder

Select whether you want to permanently delete a file or folder.

File ID / Folder IDEnter (map) the File ID (or folder ID) of the file (or folder) you want to permanently delete.

Copy a File

Copies a file to the new location.

ConnectionEstablish a connection to your Google Drive.
Original File's Drive

Select the drive you want to copy the file from:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Original File ID

Enter (map) the File ID of the original file you want to copy.

New Drive Location

Select the target drive you want to copy the file to:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
New Folder Location

Select the target folder you want to copy the file to.

Copied File NameEnter the new file name if you want to change the name of the file in the target location.

Move a File/Folder

Moves a file or folder to the new target location.

ConnectionEstablish a connection to your Google Drive.
Choose a Drive

Select the drive you want to move the file or folder from:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Select File/Folder

Select whether you want to move a file or folder.

File ID/ Folder ID

Enter (map) the File ID (or Folder ID) of the file (or folder) you want to move.

New Drive Location

Select the target drive you want to move the file or folder to:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
New Folder Location

Select the target folder you want to move the file or folder to.

Get a Share Link

Retrieves and sets up permissions and sends share link for a file or folder.

ConnectionEstablish a connection to your Google Drive.
Choose a Drive

Select the drive that contains the file or folder you want to share:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
Select File/Folder

Select whether you want to share a file or folder.

File ID/ Folder ID

Enter (map) the File ID (or Folder ID) of the file (or folder) you want to share.

Role

Select the role granted by this permission to define what users can do with a file or folder. For the list of  operations users can perform for each role please refer to the Roles documentation.

Type

Select a permission for the file or folder. A permission grants a user, group, domain or the world access to a folder hierarchy or to the file.

Email address / Organization DomainEnter the email address or organization domain you want to restrict the access to the file or folder to.
Send notification emailThe notification email with the link will be sent to the specified email address.
Allow File DiscoveryEnable to define whether the permission allows the file to be discovered through search.

Google Shared Drive (FOR G SUITE USERS ONLY)

Watch Shared Drives

Triggers when a shared drive is created.

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.
ConnectionEstablish a connection to your Google Drive.
SearchSelect whether you want to filter returned drives by custom search query or query filter.
Query filterSet the filter to filter returned shared drives by name, organizer count, or member count. You can also use AND and OR operators to combine the filter.
QueryEnter your custom search query.
For example:name contains 'integromat' and memberCount >= 20
For more info, see the documentation.
LimitSet the maximum number of drives Integromat will return during one execution cycle.

Search for Shared Drives

Searches for the Google shared drive.

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.
ConnectionEstablish a connection to your Google Drive.
SearchSelect whether you want to filter returned drives by custom search query or query filter.
Query filterSet the filter to filter returned shared drives by name, organizer count, member count, or created time. You can also use AND and OR operators to combine the filter.
QueryEnter your custom search query.
For example:name contains 'integromat' and memberCount >= 20
For more info, see the documentation.
LimitSet the maximum number of drives Integromat will return during one execution cycle.

Create a Shared Drive

Creates a new shared drive.

ConnectionEstablish a connection to your Google Drive.
New Shared Drive's NameEnter the name for the new shared drive.

Get a Shared Drive

Retrieves shared drive details.

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.
ConnectionEstablish a connection to your Google Drive.
Shared Drive IDEnter (map) the ID or select the drive you want to retrieve details about.

Update a Shared Drive

Updates an existing drive's name and/or restrictions.

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.
ConnectionEstablish a connection to your Google Drive.
Shared Drive IDEnter (map) the ID or select the drive you want to update.
NameEnter the new name for the shared drive.
Restrictions

Enable or disable restrictions that apply to this shared drive or items inside this shared drive.

Admin Managed RestrictionsSelect whether administrative privileges on this shared drive are required to modify restrictions.
Copy Requires Writer PermissionSelect whether the options to copy, print, or download files inside this shared drive, should be disabled for readers and commenters. When this restriction is enabled, it will override the similarly named field to true for any file inside this shared drive.
Domain Users OnlySelect whether access to this shared drive and items inside this shared drive is restricted to users of the domain to which this shared drive belongs. This restriction may be overridden by other sharing policies controlled outside of this shared drive.
Drive Members OnlySelect whether access to items inside this shared drive is restricted to its members.

Delete a Shared Drive

Permanently deletes a shared drive for which the user is an organizer. The shared drive cannot contain any untrashed items. 

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.
ConnectionEstablish a connection to your Google Drive.
Shared Drive IDEnter (map) the ID or select the drive you want to delete.

Other

Watch Comments

Triggers when a comment is added or modified on the selected file.

ConnectionEstablish a connection to your Google Drive.
Watch CommentsSelect whether you want to watch new comments (By Created Time), or modified comments (By Modified Time).
Choose a Drive

Select whether you want to watch comments in one of the following locations:

  • My Drive
  • Shared With Me
  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)
File IDNavigate to and select the file you want to watch for comments.
Limit

Set the maximum number of comments Integromat will return during one execution cycle.

Make an API Call

Allows you to perform a custom API call.

ConnectionEstablish a connection to your Google Drive..
URL

Enter a path relative to https://www.googleapis.com/drive.
e.g./v3/files

For the list of available endpoints, refer to the Google Drive API Documentation.
Method

Select the HTTP method you want to use:

GET
to retrieve information for an entry.

POST
to create a new entry.

PUT
to update/replace an existing entry.

PATCH
to make a partial entry update.

DELETE
to delete an entry.

HeadersEnter the desired request headers. You don't have to add authorization headers; we already did that for you.
Query StringEnter the request query string.
BodyEnter the body content for your API call.

Example of Use - List All Files

The following API call returns all files in your Google Drive:

URL:
/v3/files

Method:
GET

2020-05-29_17_08_02-Integration_Google_Drive___Integromat.png

The result can be found in the module's Output under BundleBody > files
In our example, 30 files were returned:

2020-05-29_17_08_41-Integration_Google_Drive___Integromat.png

Search For Files

In the module Search for Files/Folders you can use your own query which consists of these parts:

Field - Attribute of the file that is being searched, e.g. the attribute name of the file.

Operator - Test that is performed on the data to provide a match, e.g. contains.

Value - The content of the attribute that is tested, e.g. the name of the file My cool document.

Combine clauses with the conjunctions and or or, and negate the query with not.

Fields

TermValid operatorsUsage
namecontains1=!=Name of the file. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.
fullTextcontains2 3Full text of the file including name, description, content, and indexable text. Whether the 'title', 'description', or 'indexableText' properties, or the content of the file matches. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.
mimeTypecontains=!=MIME type of the file. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.
modifiedTime<=<=!=>>=Date of the last modification of the file. RFC 3339 format, default timezone is UTC, e.g., 2012-06-04T12:00:00-08:00. Fields of type date are not currently comparable to each other, only to constant dates.
viewedByMeTime<=<=!=>>=Date that the user last viewed a file. RFC 3339 format, default timezone is UTC, e.g., 2012-06-04T12:00:00-08:00. Fields of type date are not currently comparable to each other, only to constant dates.
trashed=!=Whether the file is in the trash or not. Can be either true or false.
starred=!=Whether the file is starred or not. Can be either true or false.
parentsinWhether the parents collection contains the specified ID.
owners4inUsers who own the file.
writers4inUsers or groups who have permission to modify the file. See Permissions resource reference.
readers4inUsers or groups who have permission to read the file. See Permissions resource reference.
sharedWithMe=!=Files that are in the user's "Shared with me" collection. All file users are in the file's access control list (ACL). Can be either true or false.
propertieshasPublic custom file properties.
appPropertieshasPrivate custom file properties.
visibility=, '!='The visibility level of the file. Valid values are anyoneCanFind, anyoneWithLink, domainCanFind, domainWithLink, and limited. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.

[1] The contains operator only performs prefix matching for a name. For example, the name "HelloWorld" would match for name contains 'Hello' but not name contains 'World'.

[2] The contains operator only performs matching on entire string tokens for fullText. For example, if the full text of a doc contains the string "HelloWorld" only the query fullText contains 'HelloWorld' returns a result. Queries such as fullText contains 'Hello' do not return results in this scenario.

[3] The contains operator matches on an exact alphanumeric phrase if it is surrounded by double quotes. For example, if the fullText of a doc contains the string "Hello there world", then the query fullText contains '"Hello there"' returns a result, but the query fullText contains '"Hello world"' doesn't. Furthermore, since the search is alphanumeric, if the fullText of a doc contains the string "Hello_world", then the query fullText contains '"Hello world"' returns a result.

[4] The ownerswriters and readers properties are indirectly reflected in the list and refer to the role on the permission.

Value types

Value TypeNotes
StringSurround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.
Booleantrue or false.
DateRFC 3339 format, default timezone is UTC, e.g., 2012-06-04T12:00:00-08:00.

Operators

OperatorUsage
containsThe content of one string is present in the other.
=The content of a string or boolean is equal to the other.
!=The content of a string or boolean is not equal to the other.
<A value is less than another.
<=A value is less than or equal to another.
>A value is greater than another.
>=A value is greater than or equal to another.
inAn element is contained within a collection.
andReturn items that match both queries.
orReturn items that match either query.
notNegates a search query.
hasA collection contains an element matching the parameters.

For compound clauses, you can use parentheses to group clauses together. For example:
modifiedTime > '2019-06-04T12:00:00' and (mimeType contains 'image/' or mimeType contains 'video/')

This search returns all files with an image or video MIME type that their last modification was after June 4, 2019. Because and and or operators are evaluated from left to right, without parentheses, the above example would return only images modified after June 4, 2019, but would return all videos, even those before June 4, 2019.

Examples

Files with the name "hello"name = 'hello'
Files with a name containing the words "hello" and "goodbye"name contains 'hello' and name contains 'goodbye'
Files with a name that does not contain the word "hello"not name contains 'hello'
Folders that are Google apps or have the folder MIME type mimeType = 'application/  vnd.  google-apps.  folder'
Files that are not folders mimeType != 'application/  vnd.  google-apps.  folder'
Files that contain the text "important" and in the trashfullText contains 'important' and trashed = true
Files that contain the word "hello"fullText contains 'hello'
Files that do not have the word "hello"not fullText contains 'hello'
Files that contain the exact phrase "hello world"fullText contains '"hello world"'
Files with a query that contains the "" character (e.g., "\authors")fullText contains '\\authors'
Files with ID within a collection, e.g. parents collection'1234567' in parents
Files in an Application data folder in a collection'appDataFolder' in parents
Files for which user "test@example.org" has write permission 'test@example.  org' in writers
Files for which members of the group "group@example.org" have write permission 'group@example.  org' in writers
Files modified after a given date modifiedTime > '2012-06-04T12:00:00' /  /   default time zone is UTC
Files shared with the authorized user with "hello" in the namesharedWithMe and name contains 'hello'
Files that have not been shared with anyone or domains (only private, or shared with specific users or groups)visibility = 'limited'
Image or video files modified after a specific date modifiedTime > '2012-06-04T12:00:00' and (mimeType contains 'image/  ' or mimeType contains 'video/  ')

(Reference: Google Drive API v3 - Search for files and folders, Google Drive API v3 - Search query terms)

Possible problems

Unable to upload or update a file

There are several situations when uploading or updating a file fails:

  • The uploaded file is too big and exceeds the maximum file size limit allowed for your Google Drive plan or you have exceeded your Google Drive storage limit. You can either upgrade your storage plan or delete existing files from the Google Drive service.

The selected folder where the file was to be uploaded to no longer exists. The scenario stops and it is then necessary to select a target folder again.

Failed to verify connection 'My Google Restricted connection'. Status Code Error: 400

Your connection has expired and is no longer valid. You need to reauthorize the connection.

This error affects non-Gsuite Google accounts. For more details please refer to the Google OAuth documentation.

Solution

Reauthorize your Google connection.

1. Log in to Integromat.

2. Navigate to Connections.

2021-03-15_11_13_15-Window.png

3. Find your Google connection and click Reauthorize button.

2021-03-15_11_18_02-Window.png

To prevent the expiration of your Google connection, we suggest you to reauthorize the connection every week.

Changelog for Google Drive App

last update: 2020-06-08

  • All modules now support all instances - My Drive, Shared With Me, Google Shared Drive (G Suite). The app Google Team Drive is not available as the Google Drive app now supports the same methods.
    The group of modules Google Shared Drive(for G Suite users) has been newly added:
    • Watch Shared Drives
    • Search for Shared Drives
    • Get a Shared Drive
    • Update a Shared Drive
    • Delete a Shared Drive
    • Create a Shared Drive
  • Watch Files in a Folder - The new module helps the user to control used data and operations by not downloading the files. If needed, the file can be downloaded using the separate Download a File module.
  • Watch All Files - The new module helps the user to control used data and operations by not downloading the files. If needed, the file can be downloaded using the separate Download a File module.
  • Upload a File/Update a File - advanced feature Convert a File - the solution working with a MIME type.
  • All modules - Use the separate Recognize a Folder Path module to retrieve the folder ID.
  • Get a Share Link - supports advanced modifications of rights for the share link.
  • Download a File - formerly Get a File. Now you can manually select the file you want to download.
  • Copy a File/Move a File - all instances are supported, e.g. you may copy/move a file from "My Drive" to "G Shared Drive".
  • Create a Folder - the Share folder feature - supports advanced modifications of rights for the Share link.
  • Create a File from Text - a new module
  • Move a File/Folder to Trash - legacy module could trash only files. The new one supports also empty folders.
  • Delete a File/Folder - legacy module could delete only files. The new one supports also empty folders.
  • Make an API Call - universal module
  • Watch Shared Files - deprecated, now the modules Watch All Files or Watch Files in a Folder may be used.

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